General Information Letter

General Information Letter

Summer 2018 General Information

Download a PDF of the General Information Letter as of February 28. The most current information is below. 

Thank you for joining us for Augusta’s 45th summer session! This page includes information on what to bring, what to expect, where to go when you arrive, and mini-courses. This page will be updated daily with new information so please check back often!

Your week at Augusta begins Sunday with check-in and orientations. Workshops begin Monday morning and end Friday afternoon, often with a participant showcase or party. Each week ends with a dance on Friday night. Most participants leave on Saturday morning. Bluegrass Week and Vocal Week concludes with the Augusta Festival Juried Craft Fair, Festival Concert, and Farewell Festival Dance on Saturday.

Reminder: dorm check-out is by 11a.m. Saturday for ALL weeks. Bluegrass Week & Vocal Week participants who wish to stay for the Festival will need to make alternative arrangements for Saturday, August 11th housing.

Sunday Schedule

Arriving On Campus: Enter campus from the Gatehouse on Sycamore Street. Campus Drive is one-way, heading up the hill. Check-In will be in Halliehurst mansion, on the left at the top of the hill. You may park in the adjacent dining hall lot or proceed around the loop to the right for other parking areas.

Participant Check-In: Participants may check-in from 3-6 p.m. in the Great Hall of Halliehurst. You will receive your name badge and information packet as well as your room key and meal card if you are staying on campus.

Late Arrivals: Participants arriving from 6 p.m. to midnight can check in at the Augusta Office in Jennings Randolph Hall. If you are staying in a residence hall and expect to arrive after midnight Sunday, please call ahead to the Augusta Office at 304-637-1209 or email augusta@augustaheritagecenter.org in advance to make arrangements to pick up your key. Participants arriving on Monday should come to the Augusta Office after 8 a.m. If you expect to arrive after workshops begin, please call the office so we can let your workshop leader know.

Dinner: A cafeteria-style dinner is available in the Dining Room in Benedum Hall (next to Halliehurst).  Hours TBA.

General Orientation: Orientation for all participants & workshop leaders will be held at 7 p.m. The location will be posted at check-in and included in your participant packet. Everyone should attend this meeting which includes important information, staff introductions, and updates.

Theme Week Orientations: Theme Week orientations and individual meetings with arts, crafts, and Folk Arts for Kids workshop leaders will follow the general orientation.

Welcome Activities: Each week offers something special on Sunday evening, including dances, parties, jam sessions, and other activities. The full schedule with more details will be available by June 1.

Dining and Evening Refreshments

Meals in the Dining Hall: Mealtimes offer opportunities to mingle with other Augusta participants. The dining room is located on the top floor of Benedum Hall. Dinner is available when you arrive on Sunday and breakfast is offered on Saturday before you leave. If you are staying in a residence hall, all of your meals are included in the housing fees.

Those who are not staying in residence halls may purchase a meal card through the registration website or at check in. You may also purchase individual meals as needed at the door.  The Dining Hall accepts cash and credit cards. Meal card prices are available here.

Please note, if you purchase a meal card, meal cards will have a magnetic stripe and will be issued by the D&E Information Services Department.  There will be a $15 fee payable to the Augusta office for lost meal cards.  Information Services provides ID support from 9 a.m. until 4 p.m. Monday through Fridays. Appointments are available via the Help Desk by emailing helpdesk@dewv.edu or calling (304) 637-1233.

Evening Snacks: D&E Catering will have a limited menu available for purchase several of the evenings while you are at Augusta, and pizza will be available at some of our evening dances.  We are working out the beverage options at this time.  Stay tuned!  Details will be included in your welcome packet.

Travel & Parking

Air Travel: There are airports located at Clarksburg, WV (est. 1 hour from Elkins); Charleston, WV (est. 2.5 hours from Elkins); Pittsburgh, PA (est. 3 hours from Elkins); or Washington, D.C. (est. 4 hours from Elkins). Rental car options are available at each airport. Please remember that residence halls will not be available for participants until 3 p.m. Sunday. Contact your airline to determine regulations on traveling with musical instruments.

Carpooling: The ride share board can be found  here. If you need a ride, want to share a rental car, or are willing to give someone else a ride, click here to fill out and submit a ride share form. Your information will be posted quickly, and you may want to check the ride share board often. If you have questions, your plans change, or you connect with a ride and no longer wish to have your information on the board, please email us at augusta@augustaheritagecenter.org.

Parking on CAMPUS AND Campus Shuttle: Because of limited parking available on campus, the Augusta Heritage Center provides a shuttle that circles the campus at peak times during the day. The schedule for the shuttle is included in your welcome packet. Participants can park their cars in long-term parking for the entire week! Long-term parking is located in the lots adjacent to the Boiler House Theater and the McDonnell Center.  The Office of Public Safety will be issuing tickets for vehicles violating the parking policy. If you are traveling in an RV, you may park on campus in designated areas during the day, but D&E policy prohibits staying overnight on campus in an RV.

Directions to Elkins

Directions to Elkins are available on our here.

Class Information

Badges: You are required to wear your Augusta name badge to all events including workshops, dances, and concerts. If you register for a mini-course, your badge will have a color-coded dot specific to that workshop. Should you need to transfer to a different workshop or mini-course, please come to the Augusta office.

Workshops: The average workshop schedule runs from 9 a.m. to 4 p.m., with an hour break for lunch. Music workshops allow for practice time and individual help from workshop leaders.

Supplies: Workshop supplies and materials are not included in the tuition fee. Your workshop leader may bring supplies to sell. See the description on our website to find out if your workshop requires a material fee (most craft workshops and some mini-courses will have one). Your workshop description may also list tools and supplies you should bring with you.

Attendance: Daytime activities and workshops are open ONLY to Augusta participants enrolled full-time for the week. Family members accompanying participants are not permitted to attend workshops, except for participant showcases on Friday. Those with official chaperone or guest badges may attend Theme Week group sessions and all evening activities, but not workshops.

Mini-Courses: Consider pre-registering for evening mini-courses before you arrive as they fill up quickly. You may register for a mini-course upon your arrival if the course is still open for enrollment. Please visit the Augusta website or call 304-637-1209 to learn about and register for mini-courses.

College Credit: Undergraduate credit (1 credit hour per week) for any full-time Augusta workshop is available for a charge of $110 per credit hour, payable to Davis and Elkins College during Sunday Check-In. Transcripts may be obtained here.  Teachers seeking continuing education credits should check their choice of workshop in advance with their employer.

Other Activities

Evenings: Evenings at Augusta are filled with a variety of events. Dances are held several evenings during the week. Workshop leaders perform at concerts throughout the week. Some jam sessions happen spontaneously every evening throughout campus and others are planned with staff leading singing sessions and slow or moderately paced jams. Augusta’s “Pickin’ in the Park” is held each Wednesday in Elkins City Park, located across Sycamore Street from campus. This is a great opportunity to jam with other participants and local musicians.

Show & Sell and Craft Showcase: On Tuesday afternoon, Augusta participants may display and sell their own craft items, CDs, etc. at Show & Sell on Halliehurst Porch. Sign up for Show & Sell is during participant check-in on Sunday or in the Augusta office during business hours on Monday. There is a $20 table fee payable when you sign up. There will be a Craft Showcase for craft participants to exhibit & demonstrate their work. Stay tuned for time and location.

Silent Auction: Augusta holds an annual silent auction to raise funds for Augusta Scholarships. Donated items range from musical instruments to 3-course dinners to dance shoes. If you have items to donate, please complete a donation form and drop the form and items off at the Silent Auction table in Myles Center for the Arts on Sunday or Monday. The silent auction occurs each week, with the bidding ending when the bells signal the conclusion of intermission at each Thursday concert.

Augusta Store: Come and shop in the Augusta Store, located across from the Harper-McNeeley Auditorium in the Myles Center for the Arts. You can purchase staff recordings, hand-crafted items, Augusta recordings, logo t-shirts, hats, bags, etc. The store has daily hours which will be included in your participant packet and posted on bulletin boards throughout campus. You can also purchase Augusta recordings in the online store.

Campus Amenities

Booth Library: Davis & Elkins College’s library is available for Augusta participants to check their emails, read the latest newspapers, or browse the collections. Augusta participants do not have borrowing privileges. The library is open weekdays from 10 a.m. – 5 p.m. Call (304) 637-1200 or visit here for more information.

Internet Access: Free Wi-Fi is available throughout campus, and there are computers in Booth Library available to Augusta participants.

Pool and Fitness Center: The pool and fitness center are located in Hermanson Campus Center and are available for use by Augusta participants. Hours will be included in your packet. For more information on the pool, please call (304) 637-1202. Please note: the pool does not provide towels, so don’t forget to bring one! Also on campus are walking trails, an indoor walking track, and a 9-hole Frisbee golf course.

Security: Please remember that all the buildings are open to the public. Do not leave your belongings and instruments unattended. The Office of Public Safety can be reached 24/7 at (304) 704-9111. There is also someone on duty at Graceland Inn 24 hours per day at (304) 637-1600.

Social Media & Spreading the Word!

Taping: Videotaping and audio taping of workshops is allowed, with permission of the workshop leader. Taping, videotaping, and/or photography during evening concerts is prohibited. Participants are welcome to make audio recordings of any other activities.

Other Important Information

Children and Teens at Augusta: Augusta participants who are minors must be accompanied by an adult who will be responsible for them outside of workshops. There are many opportunities for teens to get together to play music or attend the evening dances. More information about Chaperone Guidelines may be found at https://augustaheritagecenter.org/youth-chaperone/.

Evaluations: We need your help! At the end of your week, please complete the online survey regarding your Augusta experience. We will use the results of the surveys to guide our programming, improve your experience while you are part of our community, and as grant support in funding requests. The survey will be an efficient way to gather a large amount of input from you. Of course we always welcome your personal comments and emails as well. The link to the survey will be available on our website and Facebook page. Your thoughts and suggestions are very important to us!

Special Needs: Please let us know in advance of the week if you have special needs in regards to access to lodging or workshop locations or if you require assistance of any kind.

Support Augusta!

Donate to Augusta. Augusta awarded over $40,000 in scholarships to more than 121 participants last year thanks to many generous donations of Augusta participants, and we are currently taking applications for 2018. Many of these participants would not be able to attend Augusta if it were not for these scholarships. Please consider giving to the Augusta Scholarship Fund to help new artists achieve their dreams! Donations to the general Augusta Program are also very much appreciated. Your gifts ensure that the legacy of Augusta will continue for years to come! 

What to Bring

Here are a few suggestions on what to bring for your week at Augusta:

  • Clothing for hot, chilly, sunny, and rainy weather. We are located in the mountains, and summer weather changes quickly!
  • Blanket and pillow. New in 2018, towels and fitted sheets! Each dorm room guest will receive two bath towels, one hand towel, and one washcloth as well as a fitted sheet, flat sheet and pillow case.
  • Your medications and prescriptions
  • A fan for your room
  • Ear plugs, if you’re sharing a room
  • Cooler for drinks and snacks
  • Coffee mug & water bottle – help us reduce disposables and be green!
  • Rain coat and an umbrella
  • Comfortable walking shoes
  • Shoes with smooth leather-type soles for dancing
  • Your instrument(s) plus everything you need to play (extra strings, capo, picks, tuner, etc.).
  • A notebook & pen or pencil
  • An audio recorder for music workshops, flashlight, alarm clock, camera, and extra batteries for all of your items, or use your smart phone for all of these purposes (don’t forget your charger!)

Please put your name on your equipment! Items such as tuners, digital cameras, etc. look alike and can be easily misplaced. Make sure to put a luggage tag on your instrument case, too.

Davis & Elkins College Policies

  • The Augusta Heritage Center reserves the right to remove from the premises anyone who breaks the law or does not adhere to our stated policies, or anyone who interferes with the rights of others to participate fully in workshops and events.
  • No pets are allowed in D&E facilities.
  • Smoking is prohibited indoors everywhere on campus (including dormitories), outdoors near dance locations (anywhere above the log cabin near the dance pavilion), and near historic buildings (including Halliehurst porch). Please smoke in designated areas only, and dispose of cigarette butts in the appropriate containers.
  • West Virginia law and campus policy strictly prohibits use of alcohol by persons under 21 years of age. Possession and/or use of illegal substances on campus are strictly prohibited and will not be tolerated.
  • Camping or sleeping in vehicles or RVs on campus is not allowed.

Elkins and Randolph County

Elkins and Randolph County: Elkins is a small, friendly town (pop. 9,000) located near the Monongahela National Forest in the mountains of north central West Virginia. Our downtown area includes gift shops, an art gallery, a theater, a brew pub, the Durbin & Greenbrier Railroad tourist train, plus some fabulous restaurants!

The surrounding countryside is an outdoor enthusiast’s delight with hiking, swimming, rafting, biking, canoeing, caving, rock climbing, and backpacking. Additionally, several scenic railroads operate during the weekends. For information on local attractions, contact the Randolph County Convention and Visitors’ Bureau at 1-800-422-3304.