General Information Fall Workshops

General Information Fall Workshops

Fall 2018 General Information

Thank you for joining us for Augusta’s 45th year of programming! This page includes information on what to bring, what to expect, where to go when you arrive, and mini-courses. This page will be updated regularly  with new information, so please check back often!

Your week at Augusta begins Sunday with check-in and orientations. Workshops begin Monday morning and end Friday afternoon with a participant showcase or party. October Old-Time Week concludes with a square dance on Friday night and the W.Va. Fiddlers’ Reunion on Saturday.

Sunday Schedule

Arriving On Campus: Enter campus from the Gatehouse on Sycamore Street. Campus Drive is one-way, heading up the hill. Check-In will be in Halliehurst mansion, on the left at the top of the hill. You may park in the adjacent dining hall lot or proceed around the loop to the right for other parking areas.

Participant Check-In: Participants may check-in from 3-5 p.m. in the Great Hall of Halliehurst. You will receive your name badge and information packet as well as your  meal card if you purchased one.

Late Arrivals: Participants arriving from 5 p.m. to 10 p.m. can check in at the Augusta Office in Jennings Randolph Hall. Participants arriving on Monday should come to the Augusta Office after 8 a.m. If you expect to arrive after workshops begin, please call the office so we can let your workshop leader know. If you expect to arrive after workshops begin, please call the office at 304-637-1209 so we can let your workshop leader know.

Dinner: A cafeteria-style dinner is available in the Dining Room in Benedum Hall (next to Halliehurst) from 4:45 to 6:30 p.m.

General Orientation: Orientation for all participants & workshop leaders will be held at 7 p.m. in Halliehurst Dining Room.  Everyone should attend this meeting which includes important information, staff introductions, and updates.

Welcome Activities: Sunday evening activities include a welcome party with jamming and fall snacks..

Dining and Evening Refreshments

Meals in the Dining Hall: Mealtimes offer opportunities to mingle with other Augusta participants. The dining room is located on the top floor of Benedum Hall. Dinner is available when you arrive on Sunday and brunch is offered on Saturday before you leave.

You may purchase a meal card through the registration website or at check in. You may also purchase individual meals as needed at the door.  The Dining Hall accepts cash and credit cards. Meal card prices are available here.

Please note,  meal cards will have a magnetic stripe and will be issued by the D&E Information Services Department.  There will be a $15 fee payable to the Augusta office for lost meal cards.  Information Services provides ID support from 9 a.m. until 4 p.m. Monday through Friday. Appointments are available via the Help Desk by emailing helpdesk@dewv.edu or calling (304) 637-1233.

Evening Snacks:  Cadillac Daddy Café  is open for hot & cold sandwiches, convenience items, & soft drinks on Sunday from  5 p.m.-10 p.m., Monday through Friday from  9 a.m. to 10 p.m., and  Saturday from  5 p.m. go 10p.m. (Grill closes 9 p.m. daily).

Travel & Parking

Air Travel: There are airports located at Clarksburg, WV (est. 1 hour from Elkins); Charleston, WV (est. 2.5 hours from Elkins); Pittsburgh, PA (est. 3 hours from Elkins); or Washington, D.C. (est. 4 hours from Elkins). Rental car options are available at each airport.  Contact your airline to determine regulations on traveling with musical instruments.

Carpooling: The ride share board can be found  here. If you need a ride, want to share a rental car, or are willing to give someone else a ride, click here to fill out and submit a ride share form. Your information will be posted quickly, and you may want to check the ride share board often. If you have questions, your plans change, or you connect with a ride and no longer wish to have your information on the board, please email us at augusta@augustaheritagecenter.org.

Parking on Campus and Campus Shuttle: Because of limited parking available on campus, the Augusta Heritage Center provides a shuttle that circles the campus at peak times during the day. The schedule for the shuttle is included in your welcome packet. Participants can park their cars in long-term parking for the entire week! Long-term parking is located in the lots adjacent to the Boiler House Theater and the McDonnell Center.  The Office of Public Safety will be issuing tickets for vehicles violating the parking policy. If you are traveling in an RV, you may park on campus in designated areas during the day, but D&E policy prohibits staying overnight on campus in an RV.

Directions to Elkins

Directions to Elkins are available  here.

Class Information

Badges: You are required to wear your Augusta name badge to all events including workshops, dances, and concerts. If you register for a mini-course, your badge will have a color-coded dot specific to that workshop. Should you need to transfer to a different workshop or mini-course, please come to the Augusta office.

Workshops: The average workshop schedule runs from 9 a.m. to 4 p.m., with an hour break for lunch. Music workshops allow for practice time and individual help from workshop leaders.

Supplies: Workshop supplies and materials are not included in the tuition fee. Your workshop leader may bring supplies to sell. See the description on our website to find out if your workshop requires a material fee (most craft workshops and some mini-courses will have one). Your workshop description may also list tools and supplies you should bring with you.

Attendance: Daytime activities and workshops are open ONLY to Augusta participants enrolled full-time for the week. Family members accompanying participants are not permitted to attend workshops, except for participant showcases on Friday. Those with official chaperone or guest badges may attend cultural sessions and all evening activities, but not workshops.

Mini-Courses: Consider pre-registering for evening mini-courses before you arrive as they fill up quickly. You may register for a mini-course upon your arrival if the course is still open for enrollment. Please visit the Augusta website or call 304-637-1209 to learn about and register for mini-courses.

College Credit: Undergraduate credit (1 credit hour per week) for any full-time Augusta workshop is available for a charge of $110 per credit hour, payable to Davis and Elkins College during Sunday Check-In. Transcripts may be obtained here.  Teachers seeking continuing education credits should check their choice of workshop in advance with their employer.

Other Activities

Evenings: Evenings at Augusta are filled with a variety of events. Dances and concerts featuring workshop leaders take place each week. Some jam sessions happen spontaneously every evening throughout campus and others are planned with staff leading singing sessions and slow or moderately paced jams. Augusta’s “Pickin’ in the Park” is held each Wednesday during the summer in Elkins City Park, located across Sycamore Street from campus. Starting in the fall, Wednesday Pickin’ moves indoors. For October Old-Time Week, Pickin’ will take place in Halliehurst and the Icehouse. This is a great opportunity to jam with other participants and local musicians.

Concert: The  October Old-Time Week concert will be held on Tuesday, October 23 at 7:30 in Harper McNeeley Auditorium in the Myles Center for the Arts.

Augusta Store: Come and shop in the Augusta Store, located in the Augusta Office in Jennings Randolph Hall, next to Halliehurst and across from the Icehouse. You can purchase staff recordings, hand-crafted items, Augusta recordings, logo t-shirts, hats, bags, etc. The store  is open during Augusta Office hours from 8:30 a.m. to 5:00 p.m. daily and will be open at the Fiddlers’ Reunion on Saturday.  You can also purchase Augusta recordings in the online store.

Campus Amenities

Booth Library: Davis & Elkins College’s library is available for Augusta participants to check their emails, read the latest newspapers, or browse the collections. Augusta participants do not have borrowing privileges. Library hours will be included in your welcome packet.  Call (304) 637-1200 or visit here for more information.

Internet Access: Free Wi-Fi is available throughout campus, and there are computers in Booth Library available to Augusta participants.

Pool and Fitness Center: The pool and fitness center are located in Hermanson Campus Center and are available for use by Augusta participants. Hours will be included in your packet. For more information on the pool, please call (304) 637-1202. Please note: the pool does not provide towels, so don’t forget to bring one! Also on campus are walking trails, an indoor walking track, and a 9-hole Frisbee golf course.

Security: Please remember that all  buildings are open to the public. Do not leave your belongings and instruments unattended. The Office of Public Safety can be reached 24/7 at (304) 704-9111. There is also someone on duty at Graceland Inn 24 hours per day at (304) 637-1600.

Social Media & Spreading the Word!

Taping: Videotaping and audio taping of workshops is allowed, with permission of the workshop leader. Taping, videotaping, and/or photography during evening concerts is prohibited. Participants are welcome to make audio recordings of any other activities.

Other Important Information

Children and Teens at Augusta: Augusta participants who are minors must be accompanied by an adult who will be responsible for them outside of workshops. There are many opportunities for teens to get together to play music or attend the evening dances. More information about Chaperone Guidelines may be found at https://augustaheritagecenter.org/youth-chaperone/.

Evaluations: We need your help! At the end of your week, please complete the online survey regarding your Augusta experience. We will use the results of the surveys to guide our programming, improve your experience while you are part of our community, and as grant support in funding requests. The survey will be an efficient way to gather a large amount of input from you. Of course we always welcome your personal comments and emails as well. The link to the survey will be available on our website and Facebook page. Your thoughts and suggestions are very important to us!

Special Needs: Please let us know in advance of the week if you have special needs in regards to access to lodging or workshop locations or if you require assistance of any kind.

Support Augusta!

Donate to Augusta. Augusta awarded over $40,000 in scholarships to more than 121 participants last year thanks to many generous donations of Augusta participant. Many of these participants would not be able to attend Augusta if it were not for these scholarships. Please consider giving to the Augusta Scholarship Fund to help new artists achieve their dreams! Donations to the general Augusta Program are also very much appreciated. Your gifts ensure that the legacy of Augusta will continue for years to come! 

What to Bring

Here are a few suggestions on what to bring for your week at Augusta:

  • Clothing for hot, chilly, sunny, and rainy weather. We are located in the mountains, and  weather changes quickly.
  • Your medications and prescriptions
  • Cooler for drinks and snacks
  • Coffee mug & water bottle – help us reduce disposables and be green!
  • Rain coat and an umbrella
  • Comfortable walking shoes
  • Shoes with smooth leather-type soles for dancing
  • Your instrument(s) plus everything you need to play (extra strings, capo, picks, tuner, etc.).
  • A notebook & pen or pencil
  • An audio recorder for music workshops, flashlight, alarm clock, camera, and extra batteries for all of your items, or use your smart phone for all of these purposes (don’t forget your charger!)

Please put your name on your equipment! Items such as tuners, digital cameras, etc. look alike and can be easily misplaced. Make sure to put a luggage tag on your instrument case, too.

Davis & Elkins College Policies

  • The Augusta Heritage Center reserves the right to remove from the premises anyone who breaks the law or does not adhere to our stated policies, or anyone who interferes with the rights of others to participate fully in workshops and events.
  • No pets are allowed in D&E facilities.
  • Smoking is prohibited indoors everywhere on campus (including dormitories), outdoors near dance locations (anywhere above the log cabin near the dance pavilion), and near historic buildings (including Halliehurst porch). Please smoke in designated areas only, and dispose of cigarette butts in the appropriate containers.
  • West Virginia law and campus policy strictly prohibits use of alcohol by persons under 21 years of age. Possession and/or use of illegal substances on campus are strictly prohibited and will not be tolerated.
  • Camping or sleeping in vehicles or RVs on campus is not allowed.

Elkins and Randolph County

Elkins and Randolph County: Elkins is a small, friendly town (pop. 9,000) located near the Monongahela National Forest in the mountains of north central West Virginia. Our downtown area includes gift shops, an art gallery, a theater, a brew pub, the Durbin & Greenbrier Railroad tourist train, plus some fabulous restaurants!

The surrounding countryside is an outdoor enthusiast’s delight with hiking, swimming, rafting, biking, canoeing, caving, rock climbing, and backpacking. Additionally, several scenic railroads operate during the weekends. For information on local attractions, contact the Randolph County Convention and Visitors’ Bureau at 1-800-422-3304.